Questions about asset manuals
The assistant answers from the manuals you uploaded to the asset and past work orders.
AI tools · Accounting, finance, HR, legal
MaintainX pricing, use cases, and first steps
MaintainX is maintenance management software: work orders, procedures, assets, parts. Its assistant, MaintainX Assist (the help center says CoPilot has been renamed to it), answers technicians’ questions from manufacturers’ manuals and past work orders, and can draft a procedure.
MaintainX has a free plan. The recommended plan to start with: Essential, $20 per user per month, billed annually ($25 monthly). Prices checked on October 20, 2026 on the vendor’s official page.
MaintainXMaintenance on a phone, with an assistant that reads the manuals- Vendor
- MaintainX (United States)
- Free plan
- Yes
- Recommended plan
- Essential, $20 per user per month, billed annually ($25 monthly)
- In the European Union
- Partly available
- Page checked on
- October 20, 2026
What MaintainX does
Who it’s for: maintenance managers and technicians who want to find a shutdown or troubleshooting procedure quickly.
Generated procedures
From a question, the assistant offers an editable procedure or work order, or a procedure already in your library.
Voice questions
A technician asks with the microphone, or taps a frequently asked question already offered.
Also
- Issue spotted from a photo and work summaries
MaintainX pricing
The page we read does not clearly state AI by plan. Prices in dollars.
| Plan | Price | Who it’s for |
|---|---|---|
| Essential Recommended to start | $20 per user per month, billed annually ($25 monthly) | Small maintenance teams |
| Premium | $65 per user per month, billed annually ($75 monthly) | Structured maintenance departments |
| Enterprise | By quote | Multi-site |
What the free plan includes
Basic: free, with two work orders with procedures per month, one month of advanced analytics and one dashboard.
Nova’s advice
Run a trial on a single well-documented asset and ask the sales rep which plans include the assistant. Requester accounts are free.
A first try, in 20 minutes
Your data. The assistant’s page contains no data statement; it links to the privacy policy and the trust center.
What it does less well
- The pages we read do not give AI plan by plan; only the Enterprise plan mentions it.
- A procedure written by the assistant is a draft: it does not replace the manufacturer’s manual or the site’s risk analysis.
Have a shutdown procedure found in a manualMaintainX- Pick an asset whose shutdown procedure you know.
- Upload its manual on the asset record.
- Ask the assistant for the shutdown procedure.
- Compare each step with the paper manual and with your practice.
- Only turn the answer into an official procedure after sign-off by the person in charge.
Alternatives to MaintainX
Gemini Notebook
To query manuals for free, without maintenance software.
Claude
To format a procedure or a report from your notes.
Airtable
For breakdown tracking built like a database.
Frequently asked questions about MaintainX
How much does MaintainX cost?
Essential: $20 per user per month, billed annually ($25 monthly); Premium: $65 per user per month, billed annually ($75 monthly); Enterprise: by quote. Prices checked on October 20, 2026 on the vendor’s official page.
Can you use MaintainX for free?
Yes. Basic: free, with two work orders with procedures per month, one month of advanced analytics and one dashboard.
What happens to my data with MaintainX?
The assistant’s page contains no data statement; it links to the privacy policy and the trust center.
What are the alternatives to MaintainX?
Gemini Notebook: To query manuals for free, without maintenance software. Claude: To format a procedure or a report from your notes. Airtable: For breakdown tracking built like a database.
Official pages consulted
Page checked on October 20, 2026. Brands are named to identify the tools. No affiliation.