Zaps: a trigger, then actions
You choose the event that starts things off, for example a new email or an added row. You then choose what Zapier should do in your other apps. Once published, the Zap runs every time.
AI tools · Automation
Zapier pricing, use cases, and first steps
Zapier connects your apps so they hand work to each other without you. You create a rule, called a “Zap”: an event triggers it, then one or more actions follow. For example, when a form is filled out, Zapier adds a row to your spreadsheet and sends an email.
Zapier has a free plan. The recommended plan to start with: Free, €0. Prices checked on October 3, 2026 on the vendor’s official page.
Zapier“When this happens, do that” across more than 9,000 apps- Vendor
- Zapier (United States)
- Free plan
- Yes
- Recommended plan
- Free, €0
- Page checked on
- October 3, 2026
What Zapier does
Who it’s for: anyone who wants a simple first automation, without learning anything technical.
Copilot: describe the Zap instead of building it
You write what you want in plain language. Copilot builds the steps or guides you. As long as you’re building and testing with it, you use no tasks.
Ready-made Zaps
“Templates” are Zaps already assembled, with the trigger and the action. You click, connect your accounts, and it’s ready.
Also
- Filters, delays, and paths
- Tables: a table built for automations
- Forms: your own forms
- An AI step in a Zap
- Zapier MCP: let Claude or ChatGPT act
Zapier pricing
Prices recorded in euros on October 3, 2026, on the pricing page (“Currency” menu), for 750 tasks per month. By default, the page displays in dollars: on October 4, 2026, Professional is listed there from $19.99 per month and Team from $69. The price goes up with the number of tasks. Beyond your quota, Zapier switches to per-task billing, which costs more, unless you turn it off.
| Plan | Price | Who it’s for |
|---|---|---|
| Free Recommended to start | €0 | One or two simple automations |
| Professional | €26.77 per month for 750 tasks (€17.85 per month if billed yearly) | An employee who automates in earnest |
| Team | €92.40 per month for 750 tasks (€61.60 per month if billed yearly) | A team that shares its automations |
| Enterprise | Custom pricing | Large organizations |
What the free plan includes
100 tasks per month. Unlimited Zaps, but with two steps only: a trigger and an action. Tables, Forms, and Copilot included. Zapier checks for new items every 15 minutes.
Nova’s advice
Start for free with a two-step Zap. Move to Professional the day you need a third step or more than 100 tasks. If you expect a lot of volume, compare with Make: Zapier counts each successful action as a task.
Free or paid: how usage is counted
Every successful action in a Zap counts as one task. You get a number of tasks per month.
A first try, in 10 minutes
Your data. Zapier says it does not train AI on the data that passes through your automations. That data is stored in the United States.
What it does less well
- The tool is available in English only. So is the help center.
- The free plan stops at two steps per Zap and 100 tasks per month. The full example, form then spreadsheet then email, requires a paid plan or the trial.
A completed form creates a row and sends an emailZapier- Prepare a Google Forms form called “Quote request” and a Google Sheets spreadsheet called “Request tracker.”
- On the Zapier home page, paste the prompt below into the search bar. The Copilot assistant answers.
- Copilot suggests the steps. For each one, connect your account with “+ Connect a new account.”
- Open the “Test” tab of each step and check the spreadsheet row, then the email you received.
- Publish the Zap, then fill out the form once to see the whole thing run.
- On the free plan, a Zap has only two steps: keep the form and the spreadsheet, and add the email during the Professional trial.
The prompt to copy
When a new response comes in on my Google Forms “Quote request,” add a row to my Google Sheets “Request tracker,” then send me an email with the name and the need.
Jobs that use Zapier
In the starter kit for one job.
Alternatives to Zapier
Frequently asked questions about Zapier
How much does Zapier cost?
Free: €0; Professional: €26.77 per month for 750 tasks (€17.85 per month if billed yearly); Team: €92.40 per month for 750 tasks (€61.60 per month if billed yearly); Enterprise: custom pricing. Prices checked on October 3, 2026 on the vendor’s official page.
Can you use Zapier for free?
Yes. 100 tasks per month. Unlimited Zaps, but with two steps only: a trigger and an action. Tables, Forms, and Copilot included. Zapier checks for new items every 15 minutes.
What happens to my data with Zapier?
Zapier says it does not train AI on the data that passes through your automations. That data is stored in the United States.
What are the alternatives to Zapier?
Make: More visual, often cheaper at volume, with hosting available in the European Union. n8n: For a technical team that wants to host the tool itself and pay only per full run. Lindy: If you’d rather hand the work to an assistant in Slack than set up steps.
Official pages consulted
Page checked on October 3, 2026. Brands are named to identify the tools. No affiliation.