AI replaces neither your backups nor your judgment. It writes procedures, compares products, and drafts a script, and you are the one who sets the rules for its use in the company.
AI helps IT managers with tasks such as “Write a step-by-step procedure for users,” “Compare software before a purchase,” and “Write the AI use policy.” Start with a single task, in Microsoft Copilot: allow 10 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Microsoft Copilot · Microsoft 365 Copilot Chat
TodayYou explain the same steps ten times a month, because the procedure exists only in your head.
With Microsoft CopilotA numbered procedure that a beginner can follow alone, with the common mistakes and their fix.
Perplexity · “Research”
TodayThree vendors, three brochures that say the same thing, and a day spent finding out where the data is hosted.
With PerplexityA sourced comparison and a list of questions to ask the vendors.
TodayEmployees already use assistants with their personal accounts, and no one has written down what is allowed.
With ClaudeA two-page draft policy, with a table of concrete examples, ready for review.
Also
A commented script, with a risk-free version to run first and the list of permissions required.
Microsoft Power Automate · “Create with Copilot”
A flow that starts the approval, notifies support, and sends the welcome email for each arrival.
Gemini Notebook · An “IT contracts” notebook
A table of the contracts with their deadlines and notice periods, each row linked to the original passage.
Granola · “Enhanced” tab
One page of meeting notes, with the provider’s dated commitments and yours.
Claude · With an attached file
A review of the month: the requests that come back, the time spent, and three actions to prevent some of them.
Perplexity · “Pro Search”
A sourced, dated status update, and the order of the checks to run.
Langdock · “Create agent”
An internal assistant that answers simple requests from your procedures, and sends the rest to support.
All 10 use cases on this page are in Nova, each with its steps and its prompt.
Try the interactive demoWhat to check
Do not put a password, a server address, or an admin account in your notes.
Write a step-by-step procedure for usersMicrosoft Copilot · Microsoft 365 Copilot ChatThe prompt to copy
From my notes, write the procedure “[set up two-factor authentication, install the VPN, report an outage]” for employees who are not comfortable with computers. One action per step, numbered, with the exact name of the button in quotation marks and what the person should see on screen after each step. Add at the start what to have on hand and how much time to allow, and at the end the three most common mistakes with their fix. No technical term without an explanation. Write “screenshot here” where an image would help. Here are my notes: [paste].
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobWrite a step-by-step procedure for users
In your jobWrite and understand an admin script
In your jobCompare software before a purchase
In your jobWrite the AI use policy
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
If the company is on Microsoft 365: “Copilot Chat” is included at work, and data from a work account is not used to train the AI. It is often the first assistant to open up to employees.
Recommended planMicrosoft 365 Copilot Chat: included at no extra cost in eligible Microsoft 365 subscriptions. To read emails and files: Microsoft 365 Copilot Business, €15.60 excl. tax per user per month, annual commitment.
It drafts a policy or a memo for leadership, analyzes the ticket export, and writes a script while explaining what each block does.
Recommended planFree to start. At a company: Team, $25 per user per month ($20 if billed yearly).
Compare software, check a reported vulnerability, find a vendor’s documentation: answers with a link to the original page.
Recommended planFree: 3 “Pro” searches per day and 1 “Research” report per month. Then: Pro, $20 per month (€22 on the French App Store).
A new hire, an equipment request, an access approval: you describe the sequence, and Copilot builds the flow between Outlook, Teams, and your lists.
Recommended planIncluded with Microsoft 365, for standard connectors. Premium connectors: Power Automate Premium, €13.00 excl. tax per user per month, paid yearly.
A notebook with the contracts, the documentation, and the procedures: it finds the clause or the setting, and shows the original passage.
Recommended planFree: 100 notebooks, 50 sources per notebook, 50 questions per day.
To open AI to the whole company with guardrails: several AI models, hosting in the European Union, and an administrator who chooses what is allowed.
Recommended planTrial, €0 for 7 days. Then: Business, €25 per user per month, excl. VAT.
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: Microsoft Copilot, Claude, Perplexity, Microsoft Power Automate, Gemini Notebook, and Langdock. 5 of them can be used for free to get started.
If the company is on Microsoft 365: “Copilot Chat” is included at work, and data from a work account is not used to train the AI. It is often the first assistant to open up to employees. The plan to choose: Microsoft 365 Copilot Chat: included at no extra cost in eligible Microsoft 365 subscriptions. To read emails and files: Microsoft 365 Copilot Business, €15.60 excl. tax per user per month, annual commitment.
With “Write a step-by-step procedure for users,” in Microsoft Copilot (Microsoft 365 Copilot Chat). Allow 10 minutes the first time. A numbered procedure that a beginner can follow alone, with the common mistakes and their fix.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.