Learn AI at work at your level, for your job

Where to start: three moves

1. Pick a task that comes back often. Meeting notes to clean up, a delicate email, a spreadsheet to understand. Not an abstract topic: your work this week.
2. Write a complete prompt. State the context, the reader, the expected result, and the format. For example: “Here are my meeting notes. List the decisions, then the action items with an owner and a date. Write ‘To be confirmed’ when a piece of information is missing.”
3. Review and correct. The first answer is a draft. Ask for shorter, more direct, or another version. Check the figures, dates, and names before you send anything.

There is nothing to install or program: you write in everyday language, as you would to a colleague.

At your level

There is no point in skipping steps. Until you are comfortable reviewing and correcting an answer, the advanced features will not save you time.

For your job

AI is not useful for the same things in every role. Look for the use cases for your job rather than a general course:

• Executive assistant: first drafts of emails, meeting notes, itineraries.
• Accountant: customer payment reminders, account reconciliation, discrepancies in a spreadsheet.
• Sales representative: meeting preparation, meeting notes, follow-ups.
• HR manager: job postings, interview preparation, documents.
• Marketing manager: monitoring, first versions of emails and visuals, reading results.
• Project manager and customer service: each page gives the task, the tool, the prompt, and the precautions.

All 140 jobs are sorted by family on AI training by job.

The rules to know before you write

• Ask which tools are approved. Your company may have a policy. If not, ask your manager.
• Nothing confidential in a personal account. The French data protection authority (CNIL) recommends submitting to an assistant only information you are authorized to share: no personal data, no confidential company data.
• Set your privacy options. In ChatGPT, turn off “Improve the model for everyone” under “Settings,” “Data controls.” In Gemini, the setting is called “Keep Activity.” In Claude, your conversations are used for training only if you agree.
• Always check. These tools can produce a false answer that sounds plausible. The CNIL advises never reusing an answer as is.

To go further: AI and GDPR at work.

Who pays, and how much

To learn, the free versions are enough: ChatGPT, Claude, Gemini, and Copilot each have a free plan, with usage limits. Individual plans: ChatGPT Plus and Claude Pro at $20 per month, Google AI Plus at €4.99 per month in France (prices checked on October 3, 2026).

At work, don’t pay anything out of pocket before you ask: your company may already have Copilot in Microsoft 365 or Gemini in Google Workspace. In the European Union, the AI Act (Article 4) asks companies that use AI to support their staff’s AI literacy, and national employment law may go further: in France, for example, the Labor Code (Article L6321-1) requires employers to adapt employees to their roles as technologies change. So raising AI training with your manager is a legitimate request.

What Nova brings

Nova is software that trains you on AI continuously. You give your job and your level. Nova offers you a path: short demos, then use cases guided step by step, with the tool, its price, the prompt to write, and the precautions. Every week, the news that matters for your job is explained.

If your company does not get it for the team, the Solo plan costs €19 per month, or €190 per year. If it does, it never sees your activity or your questions. Try the interactive demo or see pricing.

Nova is software, not an accredited training provider: it issues no diploma or certification.

Frequently asked questions

Do you need to know how to code to learn AI?

No. You talk to an assistant in everyday language. What matters is being able to explain what you want and to review the result.

Which free tool should a beginner choose?

The one your company approves. Otherwise, the free version of ChatGPT or Claude is fine to get started. If you work in Gmail, try Gemini; in Outlook and Word, Copilot.

Am I allowed to use ChatGPT at work?

It depends on your company’s rules: ask which tools are approved, and with which data. In any case, do not enter personal data or confidential information into a personal account.

How do I know whether the AI’s answer is right?

Check what matters against a reliable source: a figure in your original file, a rule in the official text. Ask the assistant what it is relying on. And never reuse an answer as is.

Does my employer have to train me on AI?

In the European Union, Article 4 of the AI Act asks companies that use AI to support their staff’s AI literacy. National employment law may add its own duty: in France, for example, the Labor Code requires employers to adapt employees to their roles. See the EU AI Act and AI literacy.

Sources

• CNIL’s questions and answers on using a generative AI system (July 18, 2024, in French), CNIL, the French data protection authority
• French Labor Code, Article L6321-1 (in French), Code du travail numérique, French Ministry of Labor
• Regulation (EU) 2026/1744 of July 8, 2026 (digital omnibus on AI), which rewrites Article 4 of the AI Act, EUR-Lex, European Union
• Data controls FAQ, OpenAI
• Gemini Apps Privacy Hub, Google
• Is my data used for model training?, Anthropic
• ChatGPT pricing, OpenAI
• Claude pricing, Anthropic
• Google AI plans (France, in French), Google

Go further

• AI training by job: all 140 jobs
• Understand generative AI without the jargon
• Learn to use ChatGPT at work
• Learn to use Claude at work
• AI and GDPR at work
• AI tools: pricing and guides
• Nova for one person
• Guide: getting started with AI at work, the first five moves
• Guide: how to write a good prompt, with examples
• Nova pricing
• Try the interactive demo