AI does not keep your books for you. It reads invoices, suggests the account coding, helps you reconcile an account or find a discrepancy in Excel, and drafts payment reminders. You check and you approve.
AI helps accountants with tasks such as “Follow up on overdue customer invoices,” “Reconcile a customer or supplier account,” and “Set up the coding of supplier invoices.” Start with a single task, in ChatGPT: allow 15 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
ChatGPT · “Chat” mode
TodayThe aging report keeps growing, and writing a reminder tailored to each customer takes the whole morning.
With ChatGPTOne reminder per customer, in the right tone, with the exact invoices and amounts.
ChatGPT · ChatGPT in Excel
TodayHundreds of lines to check off one by one, and always three discrepancies of a few euros that can’t be found.
With ChatGPTA sheet where each payment is matched to its invoices, and the short list of lines still to be explained.
Dext · AI Assistant
TodayThe same suppliers come back every month, and yet each invoice means retyping the account and the VAT.
With DextInvoices that arrive with the account, the VAT, and the split already suggested. All that is left is to check and approve.
Also
Pennylane · Connector for your assistant
The supplier’s full history in a table, with what is still owed and the possible duplicates.
Microsoft Copilot · Copilot in Outlook
A summary of the dispute and a reply ready to send, with the right payment date.
Microsoft Copilot · Copilot in Excel
The amount of prepaid expenses by account, with visible formulas for review.
ChatGPT · “Chat” mode
A VAT reconciliation table and the list of discrepancies to explain before filing.
Spendesk · Spendesk AI Connect
The list of expenses to look at closely, and the message to send to each person concerned.
Gemini Notebook · A “Procedures” notebook
The company’s rule, with the passage from the document where it is written.
ChatGPT · “Chat” mode
A memo supporting the balance, the list of documents to attach, and the old entries to deal with.
All 10 use cases on this page are in Nova, each with its steps and its prompt.
Try the interactive demoWhat to check
The aging report contains your customers’ names and outstanding balances. Use the company’s Business account, or turn off “Improve the model for everyone” in “Settings,” “Data controls.”
Follow up on overdue customer invoicesChatGPT · “Chat” modeThe prompt to copy
You are an accounts receivable accountant at a [small services company]. Here is the aging report as of [date]. For each customer with an overdue invoice, write a reminder email that cites the invoice number, the date, the amount, and the number of days overdue. Three tones depending on how late it is: a courteous reminder before [15 days], a firm request for a payment date between [15 and 45 days], and beyond that a final reminder before formal notice, with the late fees set out in [our terms of sale]. Sort the messages from the longest delay to the shortest. Do not add any amount that is not in the file.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobFollow up on overdue customer invoices
In your jobSet up the coding of supplier invoices
In your jobFind a supplier’s history
In your jobReconcile a customer or supplier account
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
Its panel opens in Excel: it reconciles an account, writes a formula, explains a discrepancy, and asks for your approval before changing the sheet.
Recommended planFree to start. With company data: Business, $25 per user per month ($20 if billed yearly)
The company’s accounting in one place: invoices read from a photo, bank transactions categorized and reconciled, automatic customer reminders.
Recommended planPremium (small business), €149 per month, excl. tax
If the company runs on Microsoft 365: it does the math in Excel and summarizes a long email thread in Outlook. With the work account, your data is not used to train the AI.
Recommended planMicrosoft 365 Copilot Business, €15.60 excl. tax per user per month, annual commitment
You upload the closing manual, the chart of accounts, and the expense policy. It finds the rule and shows the passage.
Recommended planFree
Each photographed invoice arrives with the supplier, the amounts, and the VAT. The “AI Assistant” suggests the account based on your own rules.
Recommended planBusiness subscription, from €25 per month, excl. tax, with a one-year commitment. AI Assistant add-on: €9 per month
Expense reports fill in from a photo of the receipt, the coding is suggested, and duplicate invoices are flagged.
Recommended planFoundations, custom pricing
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: ChatGPT, Pennylane, Microsoft Copilot, Gemini Notebook, Dext, and Spendesk. 2 of them can be used for free to get started.
Yes. Its panel opens in Excel: it reconciles an account, writes a formula, explains a discrepancy, and asks for your approval before changing the sheet. The plan to choose: Free to start. With company data: Business, $25 per user per month ($20 if billed yearly).
With “Follow up on overdue customer invoices,” in ChatGPT (“Chat” mode). Allow 15 minutes the first time. One reminder per customer, in the right tone, with the exact invoices and amounts.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.