AI knows neither the executive nor their priorities. It handles first drafts of emails, meeting notes, itineraries, and translations, so you can focus on calendar trade-offs and relationships with the people you deal with.
AI helps executive assistants with tasks such as “Prepare a trip itinerary,” “Summarize a long email thread and draft the reply,” and “Write the executive committee’s decision log.” Start with a single task, in Claude: allow 15 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Claude · Word file, in the conversation
TodayTickets, hotel, meetings, addresses: the confirmations arrive in ten emails, and everything has to fit on a single page.
With ClaudeA one-page itinerary to slip into the executive’s folder, with the points to verify clearly visible.
Microsoft Copilot · Copilot in Outlook
TodayA thread of twenty messages lands in your inbox on copy, and you have two minutes to understand what is expected of the executive.
With Microsoft CopilotThe thread summary, the decision expected from the executive, and a draft reply to review.
Granola · “Enhanced” tab
TodayYou have to take notes and follow the discussion at the same time, then spend the evening cleaning up the meeting notes.
With GranolaA one-page decision log, with who does what and by when, ready for approval.
Also
Claude · An attached file, in the conversation
A one-page note at the front of the packet: expected decisions, key numbers, and questions to ask.
Gemini Notebook · A “Committees” notebook
The history of decisions on a topic, meeting by meeting, with the original passage.
Calendly · Calendly connector, in Claude
A single-use booking link and the email that goes with it. The meeting adds itself to the calendar.
DeepL · File translation, with “Glossary”
The translated presentation with its layout, and the list of discrepancies to fix before it goes out.
Claude · “Projects”
Two versions of a letter that sounds like the executive’s own, ready for their review.
Microsoft Copilot · “Recap” tab, in Teams
The meeting’s action item table, exportable to Excel, and a reminder message for each owner.
What to check
Claude books nothing and can misread a time: copy each time from the confirmation. Remove passport and bank card numbers before uploading a document.
Prepare a trip itineraryClaude · Word file, in the conversationThe prompt to copy
You are preparing the itinerary for a business trip to [city], from [date] to [date]. Using the attached confirmations, build an hour-by-hour schedule: departure, travel legs, meetings, meals, overnight stay. For each step, give the address, the booking number, the contact’s name and phone number, and the expected travel time, marked “to verify.” Flag connections that are too tight, missing information, and times given in another time zone. Preferences to follow: [arrive the day before, 30 minutes of buffer before each meeting]. Use the times exactly as they appear in the documents, without inferring any. Give me a one-page Word file.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobSummarize a long email thread and draft the reply
In your jobPrepare a briefing note from a meeting packet
In your jobPrepare a trip itinerary
In your jobWrite the executive committee’s decision log
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
If the company is on Microsoft 365, it is already in Outlook and Teams: it summarizes a long thread, drafts the reply, and keeps the recap of a meeting.
Recommended planMicrosoft 365 Copilot Chat, included at no extra cost in eligible Microsoft 365 subscriptions. Microsoft 365 Copilot Business license: €15.60 excl. tax per user per month, annual commitment.
It reads a forty-page packet, turns it into a one-page brief for the executive, and gives you a real Word file: itinerary, letter, agenda.
Recommended planFree to try, with no confidential documents. At work: Team, $25 per user per month ($20 if billed yearly).
It takes notes during the committee meeting with no bot on the call. You follow the discussion, and the decision log is almost ready at the end.
Recommended planBasic, $0. Notes older than 30 days are visible only with Business, $14 per user per month.
A link shows the executive’s open slots, and the other person picks one. For a meeting with several people, “Meeting polls” lets everyone vote.
Recommended planFree, $0: one event type and one connected calendar. No limits: Standard, $10 per user per month.
One notebook for the year’s meeting notes: it finds an old decision and shows the exact passage where it is written.
Recommended planFree: 100 notebooks, 50 sources per notebook, 50 questions per day. Included in the company’s Google Workspace plans.
It translates an entire PowerPoint or Word file while keeping the layout, and follows your in-house terms thanks to the glossary.
Recommended planIndividual, €7.49 per month, billed yearly. On this plan, your texts are not used for training.
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: Microsoft Copilot, Claude, Granola, Calendly, Gemini Notebook, and DeepL. 5 of them can be used for free to get started.
If the company is on Microsoft 365, it is already in Outlook and Teams: it summarizes a long thread, drafts the reply, and keeps the recap of a meeting. The plan to choose: Microsoft 365 Copilot Chat, included at no extra cost in eligible Microsoft 365 subscriptions. Microsoft 365 Copilot Business license: €15.60 excl. tax per user per month, annual commitment.
With “Prepare a trip itinerary,” in Claude (Word file, in the conversation). Allow 15 minutes the first time. A one-page itinerary to slip into the executive’s folder, with the points to verify clearly visible.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.