AI does not repair a machine. It finds the procedure in a 400-page manual, cleans up your service reports, makes sense of the failure history, and prepares a task list or a shutdown schedule. The diagnosis, the lockout/tagout, and the decision stay yours.
AI helps maintenance managers with tasks such as “Find a procedure in a machine’s manual,” “Dictate the service report,” and “Review a preventive maintenance task list.” Start with a single task, in Gemini Notebook: allow 15 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Gemini Notebook · One notebook per machine
TodayThe machine shows a fault code at 3 am, and the answer is somewhere in a 400-page binder.
With Gemini NotebookThe meaning of the fault and the checks to make, each point linked to the page of the manual.
Wispr Flow · Dictation, in the CMMS field
TodayJobs come one after another, reports get typed at the end of the shift in three words, and the history is of no use to anyone.
With Wispr FlowA complete report in the CMMS, dictated in one minute, that the next colleague can use.
Claude · Attached files, in the conversation
TodayThe manufacturer recommends one thing, the history says another, and the preventive task list has not been reviewed since installation.
With ClaudeA draft preventive task list in Excel, where each interval is tied to the manual or the history.
Also
Julius · Excel or CSV file, in the conversation
The ranking of the machines that hurt the most, with their mean time between failures and their mean time to repair.
Claude · Excel file, in the conversation
A day-by-day shutdown schedule in Excel, with the critical path and one tab per contractor.
A short list of replacement parts, with the manufacturers’ data sheets to compare.
Tally · “Create with AI”
A single form for the whole site, and a spreadsheet of requests to sort every morning.
Claude · Attached files, in the conversation
A two-page report in Word, with the timeline, the causes, and the action plan.
Perplexity · “Research”
A table of inspections by equipment, with the official texts to open and the questions to ask.
Julius · Excel or CSV file, in the conversation
The list of dead stock with its value, and the list of parts at risk of a stockout.
All 10 use cases on this page are in Nova, each with its steps and its prompt.
Try the interactive demoWhat to check
It only knows what you uploaded: check that the manual matches your machine’s version. A scanned diagram can be misread. Before any work, the lockout/tagout procedure and the original manual are the authority.
Find a procedure in a machine’s manualGemini Notebook · One notebook per machineThe prompt to copy
Using only the documents in this notebook, help me with [the machine]: [the fault code or the symptom, for example “fault E-217 at startup”]. Give the meaning of the fault, the possible causes listed by the manufacturer, then the checks to make, in order. For each point, cite the document and the page, and copy the exact sentence. Recall the safety and lockout/tagout instructions the manual ties to this job. Write “not found in the documents” when the manual says nothing, without filling in on your own.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobDictate the service report
In your jobFind a procedure in a machine’s manual
In your jobFind a replacement for a discontinued part
In your jobReview a preventive maintenance task list
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
One notebook per machine, with the manufacturer’s manual, the diagrams, and your task lists: it answers from those documents alone and shows the page, at your desk or next to the machine.
Recommended planFree: 100 notebooks, 50 sources per notebook, 50 questions per day.
It cross-checks the manual and the history to prepare a preventive task list, builds the schedule for a planned shutdown in a real Excel file, and drafts a failure report.
Recommended planFree to try, with no confidential documents. At work: Team, $25 per user per month ($20 if billed yearly).
You dictate the service report into the CMMS field: the text comes out clean, with your machine names learned in its dictionary.
Recommended planFree, $0: 2,000 words per week on desktop, 1,000 on phone. Then Pro, $15 per user per month ($12 if billed yearly).
You upload the export of work orders or of the storeroom and ask your question in plain English: it ranks the machines, calculates, and draws the chart.
Recommended planFree, $0: 25 credits per day. To export charts and reports: Plus, $20 per month, or $16 per month billed yearly.
For the replacement of a discontinued part or a regulatory inspection: it searches the web and gives the manufacturer’s data sheet or the official page.
Recommended planFree to start: 3 “Pro” searches per day, 1 “Research” report per month. Pro, $20 per month (€22 on the French App Store).
A single form for all maintenance requests, filled in at the workstation from a phone, photo attached. They land in a spreadsheet to sort every morning.
Recommended planFree, $0
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: Gemini Notebook, Claude, Wispr Flow, Julius, Perplexity, and Tally. All of them can be used for free to get started.
One notebook per machine, with the manufacturer’s manual, the diagrams, and your task lists: it answers from those documents alone and shows the page, at your desk or next to the machine. The plan to choose: Free: 100 notebooks, 50 sources per notebook, 50 questions per day.
With “Find a procedure in a machine’s manual,” in Gemini Notebook (One notebook per machine). Allow 15 minutes the first time. The meaning of the fault and the checks to make, each point linked to the page of the manual.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.