AI does not climb the scaffolding. It finds a clause in the contract documents, writes the meeting notes, the letter to the subcontractor, or the change order quote, and cleans up a schedule. The quantities, the prices, the safety, and the signature stay yours.
AI helps construction managers with tasks such as “Find what the contract says (conditions, specs),” “Write the site meeting notes,” and “Write a change order quote.” Start with a single task, in Gemini Notebook: allow 15 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Gemini Notebook · One notebook per project
TodayContract conditions, specifications, contract schedule: the answer to “who owes what” is buried in a thousand pages, and the question comes up in the middle of a meeting.
With Gemini NotebookThe contract’s answer on a specific point, with the clause and the page to show in the meeting.
Granola · Mobile app
TodayYou run the meeting with ten subcontractors and can’t take notes. The meeting notes get written in the evening, from memory.
With GranolaMeeting notes trade by trade, with the actions, the owners, and the dates, to review before sending.
Claude · Attached files, in the conversation
TodayThe owner asks for a change in a meeting. Without a written, accepted quote, the work will be done and never paid.
With ClaudeA change order quote in Word, backed by the contract, ready to check and send.
Also
Claude · Attached files, in the conversation
A one-page letter, factual and dated, to have reviewed before sending.
Claude · Excel file, in the conversation
A three-week look-ahead in Excel, by area and by contractor, with the conflicts flagged.
Wispr Flow · Dictation on your phone
A dated, complete daily log, kept in two minutes a day.
Claude · Excel file, in the conversation
A pay application in Excel, formulas visible, with the inconsistent line items flagged.
Tally · “Create with AI”
A punch list with photos, stored in a table that you filter by trade and send to each subcontractor.
Gemini Notebook · “Studio” panel, “Data Table”
The list of closeout documents trade by trade, with the contract clause, ready to track in a spreadsheet.
Perplexity · “Research”
A documented review of the rule, with the official pages to open and the questions for the safety coordinator.
All 10 use cases on this page are in Nova, each with its steps and its prompt.
Try the interactive demoWhat to check
It only knows what you uploaded: check that the documents are the signed versions, amendments included. It works on text and reads drawings poorly. Contract documents are confidential: prefer the company account.
Find what the contract says (conditions, specs)Gemini Notebook · One notebook per projectThe prompt to copy
Using only the documents in this notebook, answer this question about the project: [my question, for example: who is responsible for the openings in the concrete walls, the structural contractor or the plumbing contractor?]. Cite the document, the clause, and the page for each point, and copy the exact sentence. If two documents contradict each other, show both passages and state the order of precedence of the documents, if it is written in the contract conditions. Write “not found in the documents” when nothing answers. End with what the contract provides on [deadlines, penalties, change orders] in relation to my question.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobWrite the site meeting notes
In your jobFind what the contract says (conditions, specs)
In your jobPrepare the month’s pay application
In your jobWrite a change order quote
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
One notebook per project, with the contract conditions, the specifications (CCAP and CCTP in France), and the meeting notes: it answers from those documents alone and shows the clause, useful when facing the architect.
Recommended planFree: 100 notebooks, 50 sources per notebook, 50 questions per day.
It writes the change order quote or the letter to the subcontractor from your documents, and returns a real Excel file for the schedule or the month’s pay application.
Recommended planFree to try, with no contract documents. At a company: Team, $25 per user per month ($20 if billed yearly).
Set on the table in the site office, the phone takes the notes for the site meeting. You run the meeting, and the notes are almost ready.
Recommended planBasic, $0. Notes older than 30 days are visible only with Business, $14 per user per month.
From the phone’s keyboard, you dictate the daily log or a message to a subcontractor: the text comes out clean and punctuated.
Recommended planFree, $0: 1,000 words per week on phone, 2,000 on desktop. Then Pro, $15 per user per month ($12 if billed yearly).
A form filled in on a phone during the walkthrough, photo attached: each punch list item lands in a table, with no retyping in the evening.
Recommended planFree, $0
For a safety rule or a jobsite requirement: it searches the web and shows the official page each piece of information comes from.
Recommended planFree to start: 3 “Pro” searches per day, 1 “Research” report per month. Pro, $20 per month (€22 on the French App Store).
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: Gemini Notebook, Claude, Granola, Wispr Flow, Tally, and Perplexity. All of them can be used for free to get started.
One notebook per project, with the contract conditions, the specifications (CCAP and CCTP in France), and the meeting notes: it answers from those documents alone and shows the clause, useful when facing the architect. The plan to choose: Free: 100 notebooks, 50 sources per notebook, 50 questions per day.
With “Find what the contract says (conditions, specs),” in Gemini Notebook (One notebook per project). Allow 15 minutes the first time. The contract’s answer on a specific point, with the clause and the page to show in the meeting.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.