AI certifies nothing and does not know your shop floor. It finds a requirement in your procedures, makes sense of your nonconformity log, and writes up your findings, so you spend more time on the floor.
AI helps quality managers with tasks such as “Find a requirement in our procedures,” “Prepare the checklist for an internal audit,” and “Dictate audit findings on the floor.” Start with a single task, in Gemini Notebook: allow 15 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Gemini Notebook · A “Procedures” notebook
Today“Where does it say we have to inspect the first piece?”: the answer exists, in one of the one hundred and twenty procedures in the document system.
With Gemini NotebookThe answer with the exact document and paragraph, and the contradictions to fix.
Gemini Notebook · “Studio” panel, “Data Table”
TodayBefore each audit, you have to reread the procedures for the process and draw out questions that go beyond “do you have a procedure?”
With Gemini NotebookAn audit checklist in process order, with the evidence to request for each question.
Wispr Flow · Dictation on your phone
TodayNotes taken standing on the shop floor are unreadable by evening, and the audit report waits until the end of the week.
With Wispr FlowFindings written as the audit goes, factual and complete, ready to paste into the report.
Also
Julius · Excel or CSV file, in the conversation
A Pareto chart by count and by cost, the trend of the top three defects, and the rows to fix in the log.
Claude · Word file, in the conversation
A structured 8D report, with the causes of occurrence and non-detection, to complete with your evidence.
Claude · PowerPoint file, in the conversation
A management review presentation, part by part, with the decisions to get made.
Perplexity · “Research”
A table of recent texts to review, with their links, to update your regulatory register.
Claude · Excel file, in the conversation
A list of situations to check on the floor and questions to ask, to complete the risk assessment document.
DeepL · File translation, with “Glossary”
An instruction in the operators’ language, reviewed by someone who speaks it, posted alongside the original version.
What to check
The notebook knows only the versions you put in it: replace a document as soon as it is revised. Check your company’s rule before importing procedures, and prefer a professional Google Workspace account.
Find a requirement in our proceduresGemini Notebook · A “Procedures” notebookThe prompt to copy
Using only the documents in this notebook, answer this question: [question, for example “who approves the first piece after a changeover, and where is it recorded?”]. Give the answer in three sentences, then cite the document, its version, and the paragraph it rests on. If several documents cover the topic, say what each one says and flag the contradictions. If no document answers, say so clearly: it may be a gap in our system.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobFind a requirement in our procedures
In your jobPrepare the checklist for an internal audit
In your jobDictate audit findings on the floor
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
The quality manual, the procedures, and the work instructions in one notebook: each answer points to the exact paragraph, which also prepares your audits.
Recommended planFree: 100 notebooks, 50 sources per notebook, 50 questions per day. Included in the company’s Google Workspace plans.
Structure the analysis of a complaint, prepare the management review, or review a risk assessment, with a Word, Excel, or PowerPoint file at the end.
Recommended planFree to try, with no customer or employee names. At a company: Team, $25 per user per month ($20 if billed yearly).
You upload the nonconformity log, and it draws the Pareto chart and the month-by-month trend without you writing a formula.
Recommended planFree, $0: 25 credits per day. To export charts and reports: Plus, $20 per month, or $16 per month billed yearly.
Dictate the findings of an audit or a safety walk on your phone, right at the machine, instead of retyping everything in the evening.
Recommended planFree, $0: 2,000 words per week on computer, 1,000 on phone. Then: Pro, $15 per user per month ($12 if billed yearly).
Spot the recent safety and environmental regulations that may apply to you, with a link to each source.
Recommended planFree to start: 3 “Pro” searches per day, 1 “Research” report per month. Pro, $20 per month (€22 on the French App Store).
Translate a safety or work instruction for operators who speak another language, while enforcing your technical terms.
Recommended planIndividual, €7.49 per month, billed yearly. On this plan, your texts are not used for training.
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: Gemini Notebook, Claude, Julius, Wispr Flow, Perplexity, and DeepL. 5 of them can be used for free to get started.
The quality manual, the procedures, and the work instructions in one notebook: each answer points to the exact paragraph, which also prepares your audits. The plan to choose: Free: 100 notebooks, 50 sources per notebook, 50 questions per day. Included in the company’s Google Workspace plans.
With “Find a requirement in our procedures,” in Gemini Notebook (a “Procedures” notebook). Allow 15 minutes the first time. The answer with the exact document and paragraph, and the contradictions to fix.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.