AI doesn’t get a customer to pay for you. It sorts the aging report, writes the reminder in the right tone, translates a notice, and finds the rule on late payment penalties. Your time goes to calls, disputes, and negotiating payment plans.
AI helps collections specialists with tasks such as “Write the payment reminder sequence,” “Prioritize reminders from the aging report,” and “Prepare a collection call.” Start with a single task, in ChatGPT: allow 15 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
ChatGPT · “Chat” mode
TodayYour reminder texts are dated, they all look alike, and the customer can’t tell the first reminder from the last.
With ChatGPTFour escalating reminder messages, ready to save in your software.
ChatGPT · “Chat” mode
TodayThree hundred past-due lines on Monday morning, and no idea in what order to call.
With ChatGPTAn Excel file with four sorted reminder lists, and the ten customers that weigh most.
Pennylane · Connector for your assistant
TodayBefore you pick up the phone, you have to find the open invoices, the past payments, and the earlier delays.
With PennylaneA call brief: the open invoices, the payment history, and your answers to objections.
Also
ChatGPT · Voice
An out-loud rehearsal, followed by feedback on your phrasing.
ChatGPT · “Chat” mode
An installment table that adds up and a draft agreement letter to get signed.
Your reminder in the customer’s language, to reread and then send.
The rule that applies with its articles, and the calculation formula on an example.
A one-page brief on the company, with the legal notices found and their sources.
Agicap · Agicap connected to your assistant
The total overdue, the ten customers that weigh most, and the effect on cash flow in the coming weeks.
Ordalie · Analysis of your documents
A dated timeline with the documents, the statement of the debt, and the list of missing documents.
All 10 use cases on this page are in Nova, each with its steps and its prompt.
Try the interactive demoWhat to check
The penalty rate and the legal wording come from your terms of sale, not from the assistant. The demand letter itself gets approved by in-house counsel.
Write the payment reminder sequenceChatGPT · “Chat” modeThe prompt to copy
You are a collections specialist at [a wholesale company that sells to businesses]. Write four reminder messages for an unpaid invoice, from most courteous to firmest: a reminder [5 days] before the due date, a follow-up at [8 days] past due, a firm follow-up at [20 days] that asks for a payment date, and a final notice at [35 days] that announces the demand letter and the penalties provided for in our terms of sale. Each message: a clear subject line, eight lines at most, the fields [invoice number], [amount], [due date], how to pay, and my direct contact details. Professional tone, never threatening, no legal wording I haven’t given you.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobWrite the payment reminder sequence
In your jobCheck the late payment penalties that apply
In your jobPrepare a collection call
In your jobPrioritize reminders from the aging report
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
It sorts an aging report uploaded in Excel, writes a series of escalating reminders, and plays a difficult customer so you can rehearse a call out loud.
Recommended planFree to start. With company data: Business, $25 per user per month ($20 if billed yearly)
If the company keeps its invoices there: reminders go out on their own, at the pace and in the tone you set, and your assistant can read a customer’s history before a call.
Recommended planEssentiel (small business), €49 per month, excl. tax
With the customer collections module, AI writes a reminder tailored to each customer. You also see the effect of late payments on cash flow.
Recommended planAgicap subscription, custom pricing (annual subscription, 12-month minimum)
Late payment penalties, demand letters, court orders for payment: an answer with the articles to open. The vendor is French and hosts data in France.
Recommended planOrdalie, €0 per user per month: 10 questions per week
A reminder in German, Spanish, or Italian, from your English text, with more or less formal wording to choose from.
Recommended planFree, €0, for a text with no personal data. Otherwise: Individual, €7.49 per month, billed yearly
Before granting more time: a company’s news and public legal notices, with the sources to open.
Recommended planFree to start. Then Pro, $20 per month (€22 on the French App Store)
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: ChatGPT, Pennylane, Agicap, Ordalie, DeepL, and Perplexity. 4 of them can be used for free to get started.
Yes. It sorts an aging report uploaded in Excel, writes a series of escalating reminders, and plays a difficult customer so you can rehearse a call out loud. The plan to choose: Free to start. With company data: Business, $25 per user per month ($20 if billed yearly).
With “Write the payment reminder sequence,” in ChatGPT (“Chat” mode). Allow 15 minutes the first time. Four escalating reminder messages, ready to save in your software.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.