AI doesn’t tour a venue or negotiate with a caterer. It takes the desk work around them off your plate: comparing quotes, building the planning timeline, creating the registration form, writing the run of show. The fieldwork and the decisions stay yours.
AI helps event planners with tasks such as “Compare vendor quotes,” “Shortlist venues for an event,” and “Build the event planning timeline.” Start with a single task, in Claude: allow 15 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Claude · Attached PDFs, in the conversation
TodayThree caterers, three quotes, three ways of counting: per person, flat fee, with or without staff and tableware.
With ClaudeA like-for-like comparison table, the terms of each quote, and the questions to ask before signing.
Perplexity · “Research”
TodayFinding five venues that fit the headcount, the date, the budget, and the travel time takes hours of research before the first call.
With PerplexityA table of eight venues to compare, with their links, so you can pick the three to call.
Claude · Excel file to download
TodayBetween booking the venue and event day, there are sixty tasks and as many deadlines. Miss one and everything slips.
With ClaudeA planning timeline in Excel, from event day back to today, to confirm with your vendors.
Also
Tally · “Create with AI”
An online registration form whose responses file themselves in a spreadsheet.
Canva · “Canva AI”
An invitation in your visual style, and a look to reuse for the program, the badges, and the signage.
Brevo · “Write with AI,” in an email campaign
An invitation email and its follow-up, ready to go out to your guest list.
Claude · Excel file to download
A complete run of show, from setup to teardown, with one tab per team, ready for approval.
Granola · Mobile app, then chat bar
A complete venue sheet, with the numbers stated during the visit and the questions to ask again.
Tally · “Create with AI”
A short, anonymous survey that reads well on a phone, ready to send the next day.
Claude · Attached files, then Word file to download
A two-page report, backed by numbers and quotes, with five recommendations for the next edition.
All 10 use cases on this page are in Nova, each with its steps and its prompt.
Try the interactive demoWhat to check
Recalculate the totals: an assistant can misread a line or a VAT rate. A quote is the vendor’s business document: at a company, use your company’s Claude workspace rather than a personal account.
Compare vendor quotesClaude · Attached PDFs, in the conversationThe prompt to copy
Here are [three] quotes from [caterers] for an event for [120] people on [date]. My request: [standing lunch reception, drinks, serving staff, tableware, delivery and pickup]. Compare them in a table, item by item: what is included, what is optional, what is missing compared with my request. Bring each quote down to a total price excluding tax and including tax, then to a price per person, on a like-for-like basis. Note the terms: deposit, deadline for confirming the final headcount, cancellation fees, overtime. Flag every assumption you make and every line you can’t read.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobCompare vendor quotes
In your jobShortlist venues for an event
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
Compare three quotes on a like-for-like basis, build the planning timeline and the run of show in Excel, and write the post-event report from attendee responses.
Recommended planFree to start. Pro, $20 per month ($17 per month if billed yearly), if you use it every day.
Shortlist venues and vendors by date, headcount, and area, with a link to each source.
Recommended planFree to start: 3 “Pro” searches per day, 1 “Research” report per month. Pro, $20 per month (€22 on the French App Store).
You describe the registration form, Tally AI builds it, and every response lands in your spreadsheet on its own. Data is stored in Europe.
Recommended planFree, $0: unlimited forms and responses within normal use. To remove the Tally branding: Pro, $24 per month.
Invitation, program, badges, signage: you describe the first piece, then carry the same style over to the others.
Recommended planCanva Free, €0: up to 20 AI uses. If you produce materials every week: Canva Pro, €110 per year, for one person.
Send the invitation and the follow-ups to your guest list, with the Aura assistant to find the subject line and write the copy.
Recommended planFree, €0 per month: 300 emails per day, with the Brevo logo. Without the logo: Starter, from €7 per month.
On your phone, it takes notes during a site visit or a meeting around a table, then turns them into a venue sheet.
Recommended planBasic, $0: notes from the last 30 days stay visible. Then: Business, $14 per user per month.
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: Claude, Perplexity, Tally, Canva, Brevo, and Granola. All of them can be used for free to get started.
Compare three quotes on a like-for-like basis, build the planning timeline and the run of show in Excel, and write the post-event report from attendee responses. The plan to choose: Free to start. Pro, $20 per month ($17 per month if billed yearly), if you use it every day.
With “Compare vendor quotes,” in Claude (Attached PDFs, in the conversation). Allow 15 minutes the first time. A like-for-like comparison table, the terms of each quote, and the questions to ask before signing.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.