AI doesn’t know your office or your coworkers. It compares your quotes, prepares your events, tracks your contracts, and cleans up your notes, so the office runs without everything resting on your memory.
AI helps office managers with tasks such as “Compare quotes from several vendors,” “Centralize coworkers’ requests,” and “Track office contract deadlines.” Start with a single task, in Claude: allow 15 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Claude · Attached PDFs, in the conversation
TodayThree quotes for cleaning or the coffee machine, three different layouts, and line items you can’t compare.
With ClaudeA twelve-month comparison table and the list of questions to ask before you choose.
Tally · “Create with AI”
TodayA burned-out bulb mentioned at the coffee machine, a supply order sent by chat: requests get lost and the same ones keep coming back.
With TallyA single entry point for all requests, and a spreadsheet to track them.
Claude · Excel file, in the conversation
TodayThe copier contract renewed itself for three years, because the notice date was written on page nine.
With ClaudeA table of contracts sorted by cancellation deadline, with the contract page for each row.
Also
Perplexity · “Pro Search”
Six possible venues with their links, to check and then put in competition.
Tally · “Create with AI”
A sign-up form ready to send and an attendee list that is always up to date.
Canva · “Canva AI”
A poster ready to print and to post in your internal chat.
Claude · “Projects”
An office handbook in short sheets, and the list of information you still need to fill in.
Granola · “Enhanced” tab
One page of meeting notes, with the decisions and a table of action items, sent the same day.
Qonto · “The Analyst”
A review of office spending with figures, by category, and an export to pass on.
What to check
Recount the totals: Claude can misread a price table or mix up prices excluding and including tax. A quote is a business document: use the company workspace, not a personal account.
Compare quotes from several vendorsClaude · Attached PDFs, in the conversationThe prompt to copy
You are helping an office manager compare quotes for [service: office cleaning, water dispensers, copier]. Our need: [floor area, number of people, frequency]. Using the attached quotes, build a table with one column per vendor: monthly price excluding tax, what is included, what is optional, commitment period, cancellation notice, annual price adjustment, setup fees. Convert everything to a twelve-month cost so the offers are comparable. Flag anything a quote does not specify and write the questions to ask each vendor. Do not recommend an offer: just show me the differences.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobCompare quotes from several vendors
In your jobTrack office contract deadlines
In your jobFind a venue for the team offsite
In your jobCentralize coworkers’ requests
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
Compare three quotes, pull the deadlines out of your contracts, or write the office handbook, and leave with a real Excel or Word file.
Recommended planFree to start, with no personal data. For company documents: Team, $25 per user per month ($20 if billed yearly).
A sign-up or request form built by describing it, with all the answers in a single table.
Recommended planFree, $0.
Look for an offsite venue, a caterer, or a vendor, with a link to each website so you can check.
Recommended planFree to start: 3 “Pro” searches per day, 1 “Research” report per month. Pro, $20 per month (€22 on the French App Store).
A clean poster, invitation, or sign, without a graphic designer.
Recommended planCanva Free, €0: up to 20 AI uses. Then: Canva Pro, €110 per year, for one person.
The team meeting notes get written while you take part, with no bot in the call.
Recommended planBasic, $0. Notes older than 30 days are visible only with Business, $14 per user per month.
If the company’s account is with Qonto: a photographed receipt files itself, and “The Analyst” answers questions about office spending.
Recommended planDepends on the company’s plan. For a small team: Essential, €49 per month, excl. tax, billed yearly.
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: Claude, Tally, Perplexity, Canva, Granola, and Qonto. 5 of them can be used for free to get started.
Compare three quotes, pull the deadlines out of your contracts, or write the office handbook, and leave with a real Excel or Word file. The plan to choose: Free to start, with no personal data. For company documents: Team, $25 per user per month ($20 if billed yearly).
With “Compare quotes from several vendors,” in Claude (Attached PDFs, in the conversation). Allow 15 minutes the first time. A twelve-month comparison table and the list of questions to ask before you choose.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.