AI does not run payroll for you. It helps you enter variable pay items, spot an unusual pay stub, find a rule in the collective bargaining agreement, and answer employees. You check and you approve.
AI helps payroll specialists with tasks such as “Check a rule in the collective bargaining agreement,” “Enter the month’s variable pay items,” and “Check pay stubs before payroll close.” Start with a single task, in Gemini Notebook: allow 15 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Gemini Notebook · A “CBA and agreements” notebook
TodaySick pay, seniority bonus, notice period: you have to leaf through the agreement and its amendments for every special case.
With Gemini NotebookThe rule that applies, with the article and the page where you can read it.
Payfit · Payfit AI
TodayBonuses, overtime, sick leave: the items arrive by email and spreadsheet, and everything gets re-entered by hand.
With PayfitThe month’s variable items entered in payroll, after you have reviewed the list.
Payfit · Payfit AI
TodayRereading every pay stub is impossible, and the error surfaces when the employee calls.
With PayfitThe list of pay stubs to look at closely before you approve, with the reason for each alert.
Also
Microsoft Copilot · Copilot in Excel
A tab of differences by employee ID, with the hires, the departures, and the changes to explain.
The value, its effective date, and the link to the official page where you can check it.
A clear, kind reply that the employee understands without knowing payroll.
A departure checklist, item by item, with what to gather and check.
Payfit · Payfit AI
An explanation of the error in plain English, and the data to fix.
Microsoft Copilot · Copilot in Word
A dated procedure, step by step, that a stand-in can follow.
What to check
It only knows the texts you uploaded: check that the agreement and its amendments are current. Choosing between the law, the collective bargaining agreement, and the company agreement is still your job.
Check a rule in the collective bargaining agreementGemini Notebook · A “CBA and agreements” notebookThe prompt to copy
According to the sources in this notebook, what is the rule on [continued pay during sick leave] for [a manager with three years of service]? Give the length-of-service requirement, the waiting period, and the duration and rate of the continued pay. Cite the article and the page for each item. If the collective bargaining agreement and the company agreement say different things, show both texts without choosing. If the rule is not in the sources, say so.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobAnswer an employee about their pay stub
In your jobCheck a rule in the collective bargaining agreement
In your jobCompare the payroll register with last month’s
In your jobEnter the month’s variable pay items
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
The payroll software itself: “Payfit AI” adds bonuses and absences to payroll, then flags what looks unusual before the close.
Recommended planPaie avancée, €27 per employee per month, plus a €49 subscription fee per month
You upload the collective bargaining agreement, the company agreements, and your internal memos. It answers from those texts alone and shows the article.
Recommended planFree
To check a rate, a ceiling, or an effective date, with the link to the official source to open.
Recommended planFree
A French assistant, with servers in Europe, for drafting a reply to an employee or a checklist. With no name or social security number.
Recommended planFree to start, then Pro, €14.99 per month, excl. tax
If the company is on Microsoft 365: it compares two payroll registers in Excel, with the work account, whose data is not used to train the AI.
Recommended planMicrosoft 365 Copilot Business, €15.60 excl. tax per user per month, annual commitment
Leave, sick days, and expense reports arrive already approved, and the receipt is read from the photo. Less re-entry before payroll.
Recommended planAbsences, €3.11 per employee per month, excl. tax
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: Payfit, Gemini Notebook, Perplexity, Mistral Vibe, Microsoft Copilot, and Lucca. 3 of them can be used for free to get started.
The payroll software itself: “Payfit AI” adds bonuses and absences to payroll, then flags what looks unusual before the close. The plan to choose: Paie avancée, €27 per employee per month, plus a €49 subscription fee per month.
With “Check a rule in the collective bargaining agreement,” in Gemini Notebook (a “CBA and agreements” notebook). Allow 15 minutes the first time. The rule that applies, with the article and the page where you can read it.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.