AI replaces neither the employee file nor your own check. It helps you draft letters, answer recurring questions, and keep your tracking up to date, without personal data leaving the HR software.
AI helps HR assistants with tasks such as “Draft an HR letter or certificate,” “Answer an employee about leave or pay,” and “Enter the month’s variable pay items.” Start with a single task, in Claude: allow 10 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Claude · Word file, in the conversation
TodayEvery certificate starts from an old file, with the risk of leaving the previous employee’s name or date in it.
With ClaudeA clean letter template in Word, to fill in from the employee file and have signed.
Payfit · “Payfit AI,” admin account
Today“How many days do I have left?” “Why did my net pay go down?” Ten questions a day, and each one means opening three screens.
With PayfitA clear explanation and a draft reply to the employee, to check before sending.
Payfit · “Payfit AI,” admin account
TodayBonuses, overtime, absences: the items come in from managers by email, and every re-entry is a chance for a mistake.
With PayfitThe month’s items entered in payroll, with a summary to check before closing.
Also
Gemini Notebook · A “Health and disability plans” notebook
A short answer, with the exact page of the booklet, to pass on to the employee.
Youtrust · New invitation button
A contract signed by both parties, with its audit trail, filed before day one.
Claude · Excel file, in the conversation
A tracking sheet with its formulas and alert colors, to fill in inside the company’s space.
Lucca · The “Recruitment” app
Applications sorted by the job criteria, and a shortlist to present to the manager.
Claude · Word file, in the conversation
A welcome message and a checklist you can reuse for every hire.
DeepL · File translation, with “Glossary”
The document in the employee’s language, handed over with the original version, which prevails.
What to check
The template is filled in in Word, not in the assistant: no name, no date of birth, no salary in the conversation. A letter about a termination, a disciplinary action, or a refusal is approved by your manager.
Draft an HR letter or certificateClaude · Word file, in the conversationThe prompt to copy
You are helping an HR assistant prepare a template for [letter: employment verification letter, reply to a leave request, confirmation that a probationary period has ended] for a company in [industry]. Write a short, factual, courteous text in a formal tone, on one page. Leave in brackets everything that depends on the employee: name, job title, dates, contract type, working hours. Do not add any legal wording you are not sure of: list separately the points I need to have my manager check. End with the signature block, also in brackets.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobDraft an HR letter or certificate
In your jobGet an employment contract signed remotely
In your jobPrepare a new hire’s paperwork
In your jobAnswer an employee about leave or pay
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
If the company runs payroll on Payfit: the assistant explains a pay stub, answers a leave balance question, and enters the month’s pay items, without data leaving the tool.
Recommended planStarter, €26 per employee per month, no fixed subscription fee. Payfit AI is included in all plans.
Prepare a letter template, a checklist, or a tracking sheet with its formulas, and leave with a Word or Excel file that contains no data at all.
Recommended planFree to start, with no employee names or data. At work: Team, $25 per user per month ($20 if billed yearly).
The health plan and disability plan booklets in one notebook: the answer cites the exact page.
Recommended planFree: 100 notebooks, 50 sources per notebook, 50 questions per day. Included in the company’s Google Workspace plans.
Get a contract or an amendment signed online before day one, with automatic reminders and an audit trail. Yousign is now called Youtrust.
Recommended planFree, €0: two signature invitations per month. Then: One, €9 per month, excl. tax, billed yearly (€108).
If the company uses it: the “Recruitment” app reads each resume and highlights what matches the job criteria.
Recommended planRecruitment, €3.21 per employee per month, excl. tax.
Translate a memo or a welcome handbook for an employee who reads another language, keeping the layout.
Recommended planIndividual, €7.49 per month, billed yearly. On this plan, your texts are not used for training.
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: Payfit, Claude, Gemini Notebook, Youtrust, Lucca, and DeepL. 3 of them can be used for free to get started.
If the company runs payroll on Payfit: the assistant explains a pay stub, answers a leave balance question, and enters the month’s pay items, without data leaving the tool. The plan to choose: Starter, €26 per employee per month, no fixed subscription fee. Payfit AI is included in all plans.
With “Draft an HR letter or certificate,” in Claude (Word file, in the conversation). Allow 10 minutes the first time. A clean letter template in Word, to fill in from the employee file and have signed.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.