AI knows neither your organization nor its habits. It writes the first draft of a letter, corrects an email, assembles a PDF packet, enters invoices into a spreadsheet, and prepares the meeting notes. The proofreading, the filing, and the relationships with people stay yours.
AI helps administrative assistants with tasks such as “Write an official letter,” “Correct and clarify an email before sending,” and “Assemble a packet into a single PDF.” Start with a single task, in Claude: allow 10 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Claude · Word file, in the conversation
TodayReplying to a complaint, confirming a registration, turning down a request: every letter starts from a blank page or an old template.
With ClaudeA one-page letter in Word, ready to reread and get signed.
MerciApp · “Transform,” with a custom assistant
TodayOne mistake in an email sent on behalf of the department, and the whole department looks careless. Proofreading yourself isn’t enough.
With MerciAppAn error-free, clearer email that keeps your way of writing.
iLovePDF · “Merge PDF,” then “Compress PDF”
TodayTen scanned documents, out of order, too large for email: putting the packet together takes longer than filling it out.
With iLovePDFA single PDF, in the right order and light enough for an email, with the list of what is missing.
Also
Microsoft Copilot · Copilot in Outlook
A summary of the thread, the list of what falls to you, and a draft reply to reread.
Noota · Meeting notes, with a template
One-page meeting notes in Word, with the decisions and the action table.
Tally · “Create with AI”
An online form, and a spreadsheet of registrants that fills itself in.
Claude · Attached PDFs, in the conversation
An Excel table of the invoices, sorted by due date, with duplicates and anomalies flagged.
Claude · Notes and screenshots, in the conversation
A step-by-step procedure in Word that a colleague can follow without calling you.
Claude · Excel file, in the conversation
A clean file in Excel, with the list of duplicates and rows to check.
What to check
No name, address, or personal situation of a member of the public in a free account: leave brackets and fill them in in Word. A letter commits the organization: reread the dates and get approval for whatever needs it.
Write an official letterClaude · Word file, in the conversationThe prompt to copy
You are an administrative assistant at [a small business, a nonprofit, a town hall]. Write a letter to [a customer, a member, a supplier] to [reply to their complaint of (date), confirm their registration, turn down their request for (subject)]. Information to give: [the facts, the decision, the deadline, the documents to provide]. Courteous, direct tone, no empty phrases, one page at most. Lay it out as a standard business letter: place and date, subject line, salutation, three paragraphs, a simple closing, signature of [job title]. Write [NAME] and [ADDRESS] in place of the contact details. Don’t promise anything I haven’t written. Give me a Word file.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobWrite an official letter
In your jobAssemble a packet into a single PDF
In your jobCorrect and clarify an email before sending
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
It writes the first draft of a letter, enters a stack of invoices into a spreadsheet, and gives you real Word and Excel files that you finish in your usual software.
Recommended planFree to start, with no names or personal data. For the organization’s files: Team, $25 per user per month ($20 if billed yearly).
A French grammar checker that underlines mistakes in your email as you write, explains each correction, and rewrites a passage in one click.
Recommended planFree, €0: 600 words checked and 3 rewrites per day. Then: Assist, €12 per user per month, billed yearly (€24 billed monthly), excl. VAT.
Merge ten documents into a single PDF, shrink a file too large for email, make a scan readable: it all takes a few clicks, on a site available in several languages.
Recommended planFree: 25 files per merge, 2 per compression. Then: Premium, $9 per month, or $60 per year ($5 per month).
If your organization runs on Microsoft 365, it is already in Outlook: it summarizes a long email thread and prepares the reply.
Recommended planMicrosoft 365 Copilot Chat, included at no extra cost in eligible Microsoft 365 subscriptions. Microsoft 365 Copilot Business license: €15.60 excl. tax per user per month, annual commitment.
A French tool, hosted in Europe, that records the meeting and prepares the notes from your template. You can finally follow the discussion.
Recommended planFree, €0: 300 minutes per month, meetings kept for one month. Then: Pro, €19 per user per month, billed yearly (€29 billed monthly).
You describe the registration or request form, and it builds it. Responses land in a spreadsheet, with no retyping.
Recommended planFree, $0
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: Claude, MerciApp, iLovePDF, Microsoft Copilot, Noota, and Tally. All of them can be used for free to get started.
It writes the first draft of a letter, enters a stack of invoices into a spreadsheet, and gives you real Word and Excel files that you finish in your usual software. The plan to choose: Free to start, with no names or personal data. For the organization’s files: Team, $25 per user per month ($20 if billed yearly).
With “Write an official letter,” in Claude (Word file, in the conversation). Allow 10 minutes the first time. A one-page letter in Word, ready to reread and get signed.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.