AI doesn’t hold a tool. It helps with what gets done in the evening: the scope of work for the quote, the reply to the customer, the invoice, the payment reminder, the letter from the insurer. The trade, the prices, and the signature stay yours.
AI helps building contractors with tasks such as “Write a quote’s scope of work after the visit,” “Reply to customers between two jobs,” and “Create an invoice and chase a late one.” Start with a single task, in Claude: allow 10 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Claude · On your phone: dictation and photos
TodayQuotes get done in the evening or on Sunday, from memory, from notes scribbled in the corner of a notebook.
With ClaudeAn item-by-item scope of work, clear for the customer, with the list of points to confirm before pricing.
Wispr Flow · Dictation on your phone
TodayRequests come in during the day, and replies wait until evening. In the meantime, the customer has called someone else.
With Wispr FlowA clear reply sent the same day, with a proposed appointment.
Qonto · “The Operator”
TodayThe job has been finished for two weeks, the invoice hasn’t gone out, and another has been waiting two months to be paid.
With QontoAn invoice ready to go out after your review, and a reminder prepared for the late-paying customer.
Also
Claude · Excel file, in the conversation
An order list by supplier, with the calculation behind each quantity for you to check.
Granola · Mobile app
A confirmation message for the customer that puts in writing what was decided on site.
A clear summary of the subsidies and VAT for this case, with the official pages to pass on to the customer.
Claude · A photo or a PDF, in the conversation
The letter explained in plain terms: what you are being asked, by when, and the questions to ask.
Qonto · “The Analyst”
What the month cost, supplier by supplier, and an export ready for your accountant.
Canva · “Canva AI”
A before-and-after graphic in your colors, with its caption, ready to publish.
What to check
The quantities, the prices, and the VAT rate stay yours: a signed quote commits you. Keep the mandatory information from your usual template, and don’t photograph any person or any of the customer’s documents.
Write a quote’s scope of work after the visitClaude · On your phone: dictation and photosThe prompt to copy
You are helping me prepare a [plumbing, electrical, painting] quote for a homeowner. From my dictated notes and the photos, write the scope of work, item by item: a description that is clear for a customer, the quantity and the unit (m², linear meter, each, lump sum), with no prices at all. Add the prep work and the finishing work I may have forgotten, marking them “to be confirmed.” At the end, list the information you are missing and the questions to ask the customer. Don’t make up any dimension.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobWrite a quote’s scope of work after the visit
In your jobCreate an invoice and chase a late one
In your jobPrepare the material order for a job
In your jobReply to customers between two jobs
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
On your phone, you dictate what you saw on the visit and attach the photos: it writes the scope of work for the quote. It also explains a letter or a contract from a photo.
Recommended planFree to start. Pro, $20 per month ($17 per month if billed yearly), if you use it every day.
You reply to a customer by speaking, from the phone keyboard: the text comes out clean and punctuated, in the text message or the email.
Recommended planFree, $0: 1,000 words per week on phone, 2,000 on desktop. Then Pro, $15 per user per month ($12 if billed yearly)
If your business account is there: you describe the invoice, and “The Operator” prepares it and follows up on unpaid ones. Each photographed receipt is filed with its payment.
Recommended planBasic, €9 per month, excl. tax, billed yearly
Set near you during a site meeting, your phone takes the notes. You then confirm in writing what was decided.
Recommended planBasic, $0
For a question about subsidies or VAT: it searches the web and shows the official page each piece of information comes from.
Recommended planFree to start: 3 “Pro” searches per day, 1 “Research” report per month. Pro, $20 per month (€22 on the French App Store).
A before-and-after graphic, in your colors, to show your jobs without hiring a graphic designer.
Recommended planCanva Free, €0: up to 20 AI uses.
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: Claude, Wispr Flow, Qonto, Granola, Perplexity, and Canva. 5 of them can be used for free to get started.
On your phone, you dictate what you saw on the visit and attach the photos: it writes the scope of work for the quote. It also explains a letter or a contract from a photo. The plan to choose: Free to start. Pro, $20 per month ($17 per month if billed yearly), if you use it every day.
With “Write a quote’s scope of work after the visit,” in Claude (on your phone: dictation and photos). Allow 10 minutes the first time. An item-by-item scope of work, clear for the customer, with the list of points to confirm before pricing.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.