AI does not run a facility and knows neither your residents nor your teams. It takes part of the writing off your plate: minutes of governance meetings, calls for proposals, reading regulations, preparing the evaluation. No resident file goes into an online assistant.
AI helps care facility directors with tasks such as “Prepare the evaluation with the framework,” “Keep the decision log for the management meeting,” and “Write the minutes of the residents’ council.” Start with a single task, in Gemini Notebook: allow 20 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Gemini Notebook · An “Evaluation” notebook
TodayThe quality evaluation framework has dozens of criteria, and for each one you need to know what is expected and what evidence to show.
With Gemini NotebookA table of expectations, your evidence, and the gaps, each row tied to its passage.
Noota · Meeting notes, with a template
TodayEvery Monday, the management meeting decides ten things, and the decision log goes out three days later, when it goes out at all.
With NootaA one-page decision log, with an owner and a deadline for each action.
Claude · Word file, in the conversation
TodayThe residents’ council has met, your notes fill four handwritten pages, and the minutes have to be readable by residents and families.
With ClaudeClear minutes, in large print, to have signed and then posted.
Also
Mistral Vibe · “Temporary Chat”
A one-page draft letter, point by point, that you personalize and sign.
Claude · Project
The criteria grid, the list of gaps, and a first draft to complete section by section.
A short summary of the regulation, with the official reference to open and check.
Mistral Vibe · Excel or CSV file, in the conversation
The variance table, a year-end projection, and commentary to reuse in your memo.
Gamma · “Paste”
A short, restrained slide deck, exported to PowerPoint, ready for the meeting.
Tally · “Create with AI”
An anonymous online survey, with the responses arriving in one place, ready to report back.
A concrete fifteen-line job posting and its short version for social media.
All 10 use cases on this page are in Nova, each with its steps and its prompt.
Try the interactive demoWhat to check
It only knows what you upload: a gap in the table may be a document you forgot. Do not upload personalized support plans, care records, or adverse event reports that name people. The evaluation looks at actual practices, not just what is written.
Prepare the evaluation with the frameworkGemini Notebook · An “Evaluation” notebookThe prompt to copy
Using only the sources in this notebook, prepare the work on [the topic or criterion: for example respectful care, how the people we support have their say, adverse event management]. First say what the framework expects, citing the criterion and the page. Then say what our own documents provide for on this point, citing the document and the page. End with a three-column table: what the framework expects, what our documents show, what is missing or still to be proven. If our documents say nothing about an expectation, write “nothing found” without inferring anything.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobWrite the minutes of the residents’ council
In your jobUnderstand a new regulation and what it changes
In your jobPrepare the evaluation with the framework
In your jobKeep the decision log for the management meeting
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
It writes the minutes of a governance meeting, the first draft of a response to a call for proposals, or a job posting from your notes, and returns a Word file.
Recommended planFree to start. Pro, $20 per month ($17 per month if billed yearly).
You upload the evaluation framework, your facility plan, and your procedures: it answers from those documents alone and shows the passage.
Recommended planFree: 100 notebooks, 50 sources per notebook, 50 questions per day.
A French assistant, hosted in Europe, to read a budget export or prepare a sensitive reply in a temporary chat.
Recommended planFree, with a limit on the number of messages. Then: Pro, €14.99 per month, excl. tax (€17.99 on the French App Store).
To follow a decree, an official instruction, or a budget cycle: a short answer, with the official pages to open.
Recommended planFree: 3 “Pro” searches per day and 1 “Research” report per month. Then: Pro, $20 per month (€22 on the French App Store).
A French vendor, with data hosted in Europe: it records the management meeting and writes the decision log from your template.
Recommended planFree, €0: 300 minutes per month, meetings kept for one month. Then: Pro, €19 per user per month, billed yearly (€29 billed monthly).
To present the annual report or the budget to the board of directors without spending an evening in PowerPoint.
Recommended planFree, $0, to try it: 400 credits that do not refill. Then: Plus, €8 per user per month, billed yearly (€96).
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: Claude, Gemini Notebook, Mistral Vibe, Perplexity, Noota, and Gamma. All of them can be used for free to get started.
It writes the minutes of a governance meeting, the first draft of a response to a call for proposals, or a job posting from your notes, and returns a Word file. The plan to choose: Free to start. Pro, $20 per month ($17 per month if billed yearly).
With “Prepare the evaluation with the framework,” in Gemini Notebook (an “Evaluation” notebook). Allow 20 minutes the first time. A table of expectations, your evidence, and the gaps, each row tied to its passage.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.