AI doesn’t run the floor scrubber and doesn’t know your sites. It lightens the office work: the hours for a quote after the walkthrough, an RFP package, a schedule to redo when a cleaner is out, a translated instruction, a quality check that leaves a record.
AI helps cleaning business owners with tasks such as “Work out the hours for a quote after the walkthrough,” “Dictate your notes from a site walkthrough,” and “Read an RFP package.” Start with a single task, in ChatGPT: allow 20 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
ChatGPT · “Chat” mode
TodayThe quote gets priced in the evening, in your head, and one hour forgotten per visit costs you for the whole length of the contract.
With ChatGPTA table of hours per area and per month, with the calculation for each line and the omissions to settle.
Wispr Flow · Dictation on your phone
TodayThree walkthroughs in the day, notes on a corner of a sheet, and by evening you no longer know which site had the carpet.
With Wispr FlowComplete walkthrough notes, written before the next walkthrough, ready to serve as the basis for the quote.
Gemini Notebook · One notebook per RFP
TodayThe RFP package runs a hundred pages spread over six documents, and one forgotten document is enough to get your bid thrown out.
With Gemini NotebookThe list of documents, dates, criteria, and pitfalls in the package, with the page for each point.
Also
Claude · Word file, in the conversation
A technical proposal in Word, built on the buyer’s outline, with the list of what you still have to complete.
Claude · Excel file, in the conversation
Two replacement schedules compared, with the hours added for each cleaner and the jobs not covered.
DeepL · Translate text
The site sheet in English and in the cleaner’s language, to hand over before their first shift.
Tally · “Create with AI”
A checklist filled in on a phone, and a dated spreadsheet per site to show the client.
ChatGPT · “Chat” mode
A factual, calm reply, with what is being done and the date, ready to send.
ChatGPT · “Chat” mode
An ad that is clear on the hours and the location, and five questions for the first call.
Gemini Notebook · A “Products” notebook
Half a page per product, drawn from the manufacturer’s sheets, with the page for each instruction.
All 10 use cases on this page are in Nova, each with its steps and its prompt.
Try the interactive demoWhat to check
The production rates are yours: the assistant knows neither how cluttered the premises are nor your teams. A signed quote commits you for the whole length of the contract: recalculate the totals before you price it.
Work out the hours for a quote after the walkthroughChatGPT · “Chat” modeThe prompt to copy
You’re helping me prepare a quote for recurring cleaning of [600 m² of offices on two floors]. My walkthrough notes: [surface areas by type of room, type of flooring, number of restroom blocks, of workstations, accessible windows]. Frequencies requested: [offices three times a week, restrooms every day, windows once a quarter]. My production rates, which I set myself: [offices: so many m² per hour; restrooms: so many minutes per block; floors: so many m² per hour]. Build a table by area: the service, the frequency, the rate used, the time per visit, and the hours per month. Write out the calculation for each line. List separately what I may have forgotten (initial deep clean, supplies, window cleaning, supervision time), marked “to be confirmed.” Don’t make up any production rate and don’t give any price.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobWork out the hours for a quote after the walkthrough
In your jobRead an RFP package
In your jobFind an instruction in a product’s data sheet
In your jobDictate your notes from a site walkthrough
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
It turns your walkthrough notes into a table of hours per area, prepares the reply to a complaint, and writes a job ad anyone can read.
Recommended planFree to start. Plus, $20 per month, if you use it every day.
It writes the technical proposal in a Word file following the buyer’s outline, and suggests two ways to cover an absence from your Excel schedule.
Recommended planFree to start. Pro, $20 per month ($17 per month if billed yearly).
You upload an RFP package or your product data sheets: it answers by showing the page, without adding anything of its own.
Recommended planFree: 100 notebooks, 50 sources per notebook, 50 questions per day.
You dictate the site walkthrough notes as you get back in the car: surface areas, floors, access, the client’s requests.
Recommended planFree, $0: 1,000 words per week on phone, 2,000 on desktop. Then Pro, $15 per user per month ($12 if billed yearly).
A quality checklist the team lead fills in on their phone, with a photo, and whose answers land in a spreadsheet.
Recommended planFree, $0: unlimited forms and responses within normal use. To remove the Tally branding: Pro, $24 per month.
A site sheet translated into the language of a cleaner who reads little English, so the instructions are understood from the first evening.
Recommended planFree: 50,000 characters per month. Then: Individual, €7.49 per month, billed yearly.
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: ChatGPT, Claude, Gemini Notebook, Wispr Flow, Tally, and DeepL. All of them can be used for free to get started.
Yes. It turns your walkthrough notes into a table of hours per area, prepares the reply to a complaint, and writes a job ad anyone can read. The plan to choose: Free to start. Plus, $20 per month, if you use it every day.
With “Work out the hours for a quote after the walkthrough,” in ChatGPT (“Chat” mode). Allow 20 minutes the first time. A table of hours per area and per month, with the calculation for each line and the omissions to settle.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.