AI does not assess a situation and does not decide on any assistance: that is your job. It finds a rule in a benefit scale, explains a letter in plain words, translates information, and prepares your templates. No client data goes into a consumer tool.
AI helps social workers with tasks such as “Find a rule in an aid fund’s regulations,” “Check a benefit or a limit at the source,” and “Explain an official letter in plain language.” Start with a single task, in Gemini Notebook: allow 15 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Gemini Notebook · “Chat” panel
TodayThe housing assistance fund’s regulations run sixty pages, and the limit you care about changed in January.
With Gemini NotebookThe exact passage of the regulations, dated and cited, which you reread in the original document.
TodayAmounts and conditions change every year, and outdated information can cost the person a benefit.
With PerplexityA short answer with the link to the official page, which you open before you inform the person.
Claude · Incognito chat
TodayThe person arrives with a notice they did not understand, and you want to leave them a written explanation they can reread at home.
With ClaudeA one-page sheet in plain words, to go over with the person and leave with them.
Also
DeepL · Translate text
A list of documents and practical instructions in the person’s language, with the English version alongside.
Claude · Word file, in the conversation
An empty Word outline, with its guiding questions, which you fill in yourself outside the assistant.
Superwhisper · Custom mode, “Local” model
A structured case note, written in the department’s software as you speak, without your voice leaving the computer.
Claude · “Projects”
A letter template in Word, with brackets, which you complete with the person on your own computer.
Canva · “Canva AI”
A poster readable from a distance, to print and put up in the waiting room.
Gemini Notebook · “Studio” panel, “Audio Overview”
A first listen to the reform, then a one-page sheet with the page of the text for each point.
What to check
It only knows what you upload: check that each set of regulations is the version in force. Ask a general question, never a real person’s situation. For an internal memo, get your supervisor’s approval before uploading it.
Find a rule in an aid fund’s regulationsGemini Notebook · “Chat” panelThe prompt to copy
Using only the sources in this notebook, what do these documents provide for [the question: for example the conditions for security deposit assistance, the documents to attach to a financial assistance application, the appeal deadline after a denial]? Give the conditions, the limits, the documents required, the deadlines, and the body that decides, in the order they are written. Cite the document, its date, and the page for each point. If two documents do not say the same thing, show both passages. If the sources do not address the question, write “not covered” without inferring anything.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobExplain an official letter in plain language
In your jobFind a rule in an aid fund’s regulations
In your jobPrepare the outline for a written report
In your jobCheck a benefit or a limit at the source
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
You add the local social assistance regulations, the rules of the assistance funds, and the benefit agencies’ guides: it answers from those documents only and shows the passage. No personal data goes in.
Recommended planFree: 100 notebooks, 50 sources per notebook, 50 questions per day.
To check a benefit, an income limit, or an appeal deadline: a short answer, with the link to the official page to open.
Recommended planFree: 3 “Pro” searches per day and 1 “Research” report per month. Then: Pro, $20 per month (€22 on the French App Store).
It rewrites an official letter in plain words, prepares a report outline or a letter template with brackets, and gives you a Word file. Always with no name and no account of a situation.
Recommended planFree to start. Pro, $20 per month ($17 per month if billed yearly).
To hand over a list of documents or a piece of practical information in the person’s language, with the English version alongside.
Recommended planFree: 50,000 characters per month. Then: Individual, €7.49 per month, billed yearly.
Dictation that can run entirely on your computer: with a “Local” model, neither your voice nor your text leaves the device.
Recommended planFree, $0: dictation with on-device Whisper models. For the other local models and file transcription: Pro, $8.49 per month.
The poster for a group workshop or an information leaflet, readable by people who read very little.
Recommended planCanva Free, €0: up to 20 AI uses. Then: Canva Pro, €110 per year, for one person.
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: Gemini Notebook, Perplexity, Claude, DeepL, Superwhisper, and Canva. All of them can be used for free to get started.
You add the local social assistance regulations, the rules of the assistance funds, and the benefit agencies’ guides: it answers from those documents only and shows the passage. No personal data goes in. The plan to choose: Free: 100 notebooks, 50 sources per notebook, 50 questions per day.
With “Find a rule in an aid fund’s regulations,” in Gemini Notebook (“Chat” panel). Allow 15 minutes the first time. The exact passage of the regulations, dated and cited, which you reread in the original document.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.