AI doesn’t negotiate for you. It finds suppliers, lines up bids in a single grid, checks a price increase, and helps you rehearse before the negotiation. The choice of supplier stays yours.
AI helps procurement specialists with tasks such as “Find new suppliers,” “Write a supplier RFQ,” and “Send a supplier onboarding questionnaire.” Start with a single task, in Perplexity: allow 10 minutes the first time, and always review the result before you use it.
For each task: how it goes today, then with the tool. And the time it takes the first time.
Perplexity · Research
TodayWidening your supplier panel takes hours of searching, site after site, for a list that is often incomplete.
With PerplexityA list of ten possible suppliers in a table, with links to check them.
ChatGPT · “Chat” mode
TodayEvery RFQ gets rewritten from an old document, and suppliers reply in formats that are impossible to compare.
With ChatGPTA complete RFQ package and one price table for everyone, which makes the bids comparable.
Tally · Create with AI
TodayThe questionnaire goes out as an attachment, comes back filled in ten different ways, and everything is copied over by hand.
With TallyAn online questionnaire you send with a simple link, whose answers file themselves in a table.
Also
ChatGPT · “Chat” mode
A line-by-line comparison grid, the total cost per supplier, and the questions to ask.
The trend of the public indexes, a consistency calculation, and three arguments for the negotiation.
ChatGPT · Voice mode
A full rehearsal of the negotiation, and precise feedback on your weak points.
DeepL · Glossary
A clear message in the supplier’s language, with your technical terms respected, and the reply translated.
Gemini Notebook · A “Contracts” notebook
Your contract calendar: end dates, notice periods, and price revision clauses, with the page of each clause.
ChatGPT · “Chat” mode
The map of your spend by category, with the main suppliers and the categories that are too scattered.
What to check
Perplexity can misread a page or cite an outdated directory. Check each supplier on its own website, then its financial health and certifications, with supporting documents. The free plan gives one “Research” report per month.
Find new suppliersPerplexity · ResearchThe prompt to copy
I’m looking for suppliers of [custom cardboard packaging] able to deliver [50,000 units per year] in [France]. Find ten manufacturers in [France and neighboring countries], not resellers. For each one: website, production site, company size, certifications shown, and what sets it apart. Present a table, with the link to the page where you found each piece of information. Flag the ones where the information is old or incomplete.
In Nova, “My path” starts from your level: one next step at a time.
The first moves, with free tools.
In your jobWrite a supplier RFQ
In your jobCheck an announced price increase
In your jobFind new suppliers
In your jobSend a supplier onboarding questionnaire
For a team: everyone moves forward in their own job. You see the team’s progress, never one person’s activity.
It reads three quotes in PDF and lines them up in a single grid, drafts an RFQ, and plays the supplier out loud so you can rehearse.
Recommended planFree to start. With your suppliers’ bids: Business, $25 per user per month ($20 if billed yearly)
For finding suppliers, understanding a market, or checking a price index, with sources you can open one by one.
Recommended planFree to start. Then Pro, $20 per month (€22 on the French App Store)
It translates a message, a quote, or a spec sheet while keeping the layout, and sticks to your technical terms thanks to the glossary.
Recommended planIndividual, €7.49 per month, billed yearly
All your master agreements in one notebook: it finds an end date, a notice period, or a price revision clause, with the page.
Recommended planFree
You describe the supplier onboarding questionnaire, and Tally AI builds it. Supplier answers land in a table, with no retyping.
Recommended planFree, $0
If your company is a customer: purchase requests, purchase orders, and invoices in one place. Duplicates and mismatches with a purchase order are flagged.
Recommended planFoundations, custom pricing. Purchasing and purchase orders: add-on, custom pricing
Prices taken from the vendors’ official pages, dated on each tool page. These subscriptions are not included in Nova. Brands are named to identify the tools. No affiliation.
Nova recommends 6 to start with: ChatGPT, Perplexity, DeepL, Gemini Notebook, Tally, and Spendesk. 4 of them can be used for free to get started.
Yes. It reads three quotes in PDF and lines them up in a single grid, drafts an RFQ, and plays the supplier out loud so you can rehearse. The plan to choose: Free to start. With your suppliers’ bids: Business, $25 per user per month ($20 if billed yearly).
With “Find new suppliers,” in Perplexity (Research). Allow 10 minutes the first time. A list of ten possible suppliers in a table, with links to check them.
No. Nova is software, not an accredited training provider: it issues no diploma or certification. It costs €19 per month for one person, and €129 per month for a team of up to ten people.